Special Projects Coordinator

The Smithsonian Science Education Center’s (SSEC) mission is to improve the learning and teaching of STEM (science, technology, engineering and math) in school districts in the United States and throughout the world. The SSEC collects and disseminates information about exemplary teaching resources, develops and disseminates STEM curriculum materials, and sponsors outreach activities, specifically in the areas of leadership, professional development and technical assistance, to help school districts develop and sustain hands-on STEM programs.

For more information about the SSEC, please visit our website at

We are currently seeking a Special Projects Coordinator.  This person will report to the Division Director of Professional Services.  The purpose of this position is to assist the Division Director and other staff in the Professional Services Division with general administrative support, communication, and planning for specific special projects. This includes organization and scheduling of conference calls with internal and external stakeholders, preparation of agendas for meetings, dissemination of events, assisting with on-site events and materials development for events.

PLEASE NOTE: This is a Trust Appointment, not a Federal position. Appointment background investigation is required.


  • Communicate with external partners to schedule conference calls, plan agendas for calls, identify key stakeholders to participate in calls and facilitate conversations on conference calls.
  • Communicate knowledgeably, both in writing and verbally, about the products and services produced by the Smithsonian Science Education to external partners.
  • Aware of branding guidelines and adhere to those guidelines with all internal and external communication in verbal, written and materials produced for events.
  • Under the direction of the supervisor, support the development of event agendas with external stakeholders so that events have clear goals to achieve the intended impact.
  • Identify the necessary materials, both physical and written, that are necessary to successfully implement the event and develop or secure those materials.
  • Determine if training for stakeholders will be necessary and identify appropriate individuals to provide the training and schedule a time for the training to occur.
  • Maintain a record of events that are scheduled, collect information on attendance at the events and track the impact of each event.
  • Create a quarterly report of impact to disseminate to internal and external partners.
  • Follow up with partners post-event to develop on-going relationships.
  • Provide a variety of administrative support services, such as maintaining and updating budget expenses on spreadsheets, administrative records management, reports and forms for programs.
  • Prepares purchase orders and Statements of Work for review and higher approval.
  • Prepares routine correspondence and emails ensuring the correct punctuation, capitalization, spelling, grammar, proper format, and accuracy of information.
  • Schedules conference calls with appropriate internal and external stakeholders that includes a clear agenda.
  • Facilitates conference calls to accomplish goals set forth on the agenda, takes notes during the calls, and disseminates next steps agreed upon during conference calls.
  • When necessary, modifies existing content for delivery at stakeholder events by external stakeholders.
  • Distributes materials (itineraries, program agendas, etc.) and makes routine phone calls to external partners.
  • Travel required for up to 2-3 times per year.



  • A demonstrated passion for science and education
  • Minimum of a Bachelor’s degree.  Degree in a natural science or science education a plus.
  • Ability to plan and organize work and work with a team, often under the challenges of multiple projects and short deadlines
  • Ability to interact and negotiate diplomatically, effectively, collaboratively, and on a sustained basis with Smithsonian Institution staff members, donors, sponsors, registrants and SSEC Advisory Board members.
  • Skilled in writing and thorough knowledge of Standard English grammar and usage.
  • Ability to communicate clearly verbally and effectively translate scientific information into written materials.
  • A great sense of humor and passion for educational innovation
  • Fluency in a second language a plus.


How to Apply:

Send by email only: cover letter, resume, and salary requirements to  Reference in the subject line of your email: Special Projects Coordinator.

Please, no phone calls.  EEO



We offer Smithsonian Institution benefits including health, dental, vision and life insurance, 10 paid holidays, telework options, transit subsidy (we are conveniently located near L'Enfant Plaza Metro station on the blue/orange/silver and green/yellow lines) and health and dependent care flexible spending account (FSA).

Find out more here!